One application flow
Applicants enter information online, staff review it in a visible workflow, and approved applications can progress into enrolment.
Student application management for RTOs
RTOApply
Move student applications from enquiry to review to enrolment with secure, paperless workflows built for Australian training providers.
A better application pathway
Built around the way RTO teams actually process applications.
Secure by design
RTOApply runs on DevCloud's RTOFlow platform, with cloud hosting, role-based access and practical controls for internal teams.
Configured for your courses
Use standard pages for a fast start, then add custom student input and review steps where your compliance process needs them.
Application workflows
Support complex qualifications and short courses without forcing one rigid process.
RTOApply can manage detailed certificate and diploma applications with review, interview and approval stages, while also supporting simple short-course forms that collect the essentials and payment.
01
Apply
Responsive student pages collect required details and validate data at entry.
02
Review
Staff can see application status and process each application through defined internal steps.
03
Enrol
Approved applicants can be moved into linked systems with less manual re-entry.
Features
Clearer applications, cleaner data and less administrative burden.
Convenient
Mobile responsive pages make it easy for applicants to complete forms online.
Accurate
Information is validated at the time of entry to reduce missing or invalid data.
Compliant
Designed to support AVETMISS data collection requirements for RTOs.
Time-saving
Applicant information can be passed into linked systems without repeated manual entry.
User-friendly
Staff can review status across the organisation or focus on a specific course.
Secure
Role-based permissions help control access to the right information.
Platform detail
More than a digital form. RTOApply covers the application lifecycle.
Application pages
Standard pages can cover information, AVETMISS, identity, payment, declaration, personal details, USI, LLN, quality indicators and state-based requirements.
Review pages
Staff can record notes and decisions for pre-enrolment, LLN, eligibility, certificate and other internal review stages.
Processing
Relevant data can be sent to linked systems such as an SMS, LMS or CRM once an application reaches the right stage.
Workflows
Trigger emails, status changes, backend review steps and custom actions so staff and applicants know what happens next.
Integrations
Designed to sit alongside your existing student management ecosystem.
RTOApply can be connected with other systems so applicant details flow into the tools your team already uses. That means fewer duplicate records, fewer spreadsheet handoffs and a cleaner path from application to enrolment.
Student management systems
Connect applications with the SMS your team already relies on.
Learning and assessment
Pass applicant and enrolment data into learning platforms.
CRM and payments
Support lead management and real-time payment collection.
Need something else?
DevCloud can usually develop a new integration where the product has an available API, helping future-proof RTOApply as systems and regulations change.
Pricing bundles
Choose the level of automation and scale your RTO needs.
Core
For smaller RTOs moving from paper to online applications.
$75 minimum per month- Single admin user
- 25 enrolments included
- $3 per additional enrolment
- $500 once-only onboarding
Plus
For medium-sized RTOs ready for more automation and integration.
$300 minimum per month- Up to five concurrent users
- 150 enrolments included
- $2 per additional enrolment
- Custom pages and workflows available
Prime
For RTOs bringing all application management into one system.
$500 minimum per month- Unlimited users
- 500 enrolments included
- $1 per additional enrolment
- $1,000 once-only onboarding
Prices are shown ex GST. RTOApply can also be shaped around custom needs, including a sales CRM module for lead management, campaigns, tags, email and text conversations.
Demo
Want to see RTOApply in action?
Arrange a no-obligation demonstration with DevCloud. The team can talk through your requirements and show how RTOApply can streamline your application process.
Email info@devcloud.com.au
Admin perspective
Manage intakes and applications from one clear workspace.
The admin view shows the intake manager where intakes are configured and student applications can be started or managed.
Student perspective
Clean application pages for mobile, tablet and desktop.
Student-facing pages are designed to be simple to complete, with configurable fields and workflow logic where needed.
Ready to see it?